Box for Business - Is It Right for You?
Updated · Jun 15, 2022
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- Unlimited storage
- SSL & at-rest encryption
- Advanced file sharing
- Plenty of collaboration tools
- Slightly expensive
- 24/7 support is a paid feature
Can you imagine a service that can give you unlimited storage and the most commonly used productivity apps?
Here it is—Box for Business is a storage provider that includes integrations with Office 365 and Google Workspace by default. With it, you’ll have a dynamic online work environment even on the international level.
In this comprehensive Box for Business review, we’ll evaluate its features, security, ease of use, and more.
Read on to decide whether it’s the right choice for you.
What Is Box for Business
Owned by the Box company based in California, Box is a cloud-based storage provider with individual and business editions.
Box for Business comes with many productivity tools and collaboration features that can significantly improve your workflow.
It’s intended for companies of all sizes and has several plans. Before we get to the features, let’s see how it works.
How Does Box for Business work?
Box for Business is a data storage provider with a cloud-based architecture. It keeps your data in a Box cloud for a monthly fee, so you can save space on your devices.
But this isn’t all to it.
Box for Business is also an excellent tool for collaboration. We’ll cover its productivity tools in more detail below in this Box for Business review.
Box for Business Features
From unlimited Box storage to built-in integrations—this service is more than just a place to store your data. It’s also a place to set your whole workspace and enable real-time collaboration with your team.
Supported Devices and Operating Systems
Box for Business supports the following devices:
- iPhones, iPads
- Android Phones
It is compatible with:
Box’s file-sharing options are very advanced. For example, you can invite colleagues from the inside or the outside of your organization to collaborate. You can add them as a co-owner, editor, viewer, viewer uploader, previewer, previewer uploader, or uploader.
Depending on their role, they’ll have different permissions.
The other way to give access to Box files is via a link—just copy it and email it to anyone.
There’s also the option to create a custom URL or just copy the direct link in the settings. You can set an expiration date for temporary access and allow or forbid file download.
With these features, you can secure your documents accordingly.
The file sync option is a bit more complicated. You have to download the Box Sync desktop client—a separate Box app.
A folder will appear in the sidebar in your file explorer and you’ll have to copy/paste in there anything you want to sync. The same goes for backups—Box can make a copy of all your files and folders, but only if you upload them first.
The block sync option is missing, which means you have to manually reupload the file if you made any changes. On the other hand, you can edit files directly in your Box, which facilitates seamless collaboration.
Box allows simple online collaboration and real-time teamwork across the entire organization or with external people depending on the plan.
Box for Business works with Office 365, Google Workspace, and iWork. This means that team members can collaborate simultaneously on different documents. For example, they can create Office 365 presentations and files online or offline without leaving the Box app.
Thanks to these productivity tools, Box.com is an outstanding storage provider with workflow management capabilities.
The most crucial Box for Business integrations are Office 365, Workspace, and iWork. You can read more about those in the section above.
But that’s far from all.
The provider connects with 1,500+ apps!
In this part of our Box app review, we’ll cover only the most popular integrations, such as Slack.
To take care of your customers or finances, you can connect Box for Business with customer relationship management software like Salesforce or NetSuite. If you need to sign something remotely, you can do it with DocuSign eSignature.
By connecting Box with Netskope, you can increase the cybersecurity of your business devices. Another useful integration for secure identification of employees is Okta.
Box also works with Adobe—a creativity and multimedia creation tool.
The list goes on and on, but the number of apps you can connect to your Box depends on the plan.
On the Starter package, you can only use the built-in integrations with Office 365 and Google Workspace. On the Business and Business Plus plans, you can connect one and three more apps, respectively. The Enterprise plan comes with an unlimited number of app integrations.
Let’s see whether Box is secure for business.
Privacy and Security
Box uses TLS data protection for files in transit and 256-bit AES at-rest encryption. You can purchase even more advanced protection.
Box for Business has end-to-end encryption and the option to manage your own encryption key using Box KeySafe. On top of that, every business plan includes two-factor authentication and security reports for admins.
Box Shield prevents data leakage and cybersecurity risks such as malware attacks or insider threats. Another unique Box corporate feature is Box Zones. It lets organizations deal with data privacy in different geographical areas efficiently.
A good example is GDPR compliance—a European data privacy standard. Box is also HIPAA/HITECH compliant, which is essential if you work in the health industry.
The only slight inconvenience with these add-ons and compliances is that they come at an additional fee and you have to contact sales to get a quote.
Ease of Use
Creating a Box account and installing the desktop client is easier than you can imagine. The user interface is simple, with clear and visible options. It’s very intuitive, so you can easily find all features in the admin console.
The synchronization process is a little more complex. You also have to install the Box Sync and add files and folders manually—an unnecessary waste of time for businesses with large amounts of data.
However, every Box app installation is straightforward with a user-friendly interface so you can easily find and access all options.
To make your experience even more pleasant, Box developed Box Education—a platform with learning materials for admins, developers, and end-users.
Box for Business Plan Comparison
Box for Business comes with four plans and plenty of productivity tools and collaboration features. Even though there is no free version for businesses, you can download and test this service with a 14-day free trial.
All Box.com plans include the following baseline features:
Box for work pricing starts at $7/month or $5/month if billed annually. This plan includes: 100 GB of storage Limitation of 2 GB for a single file upload Up to 25 file versions Up to 10 users 25,000 API calls per month
Upgrading to Business Plan on Box.com will cost you only $20/month or $15/month if billed annually. It brings even more features: Unlimited storage Integration with one additional app Limitation of 5 GB for a single file upload Up to 50 file versions 50,000 API calls per month Unlimited number of users Security features such as data loss protection, security reports, custom branding, and a single sign-on option
You can purchase this Box for companies plan for only $33/month or $25/month if billed annually. It includes everything from the previous packages and more: Integration with three additional apps Unlimited number of external collaborators Tracking user activity Giving admin roles The possibility to add Box Governance, Box KeySafe, Box Relay, Box Zones
Box Enterprise pricing starts at $47 or $35 if billed annually. This plan comes with even more features: Unlimited number of integrations 100 file versions 100,000 API calls per month HIPAA/HITECH, FedRAMP compliance Document watermarking Box for Business is a feature-rich service that includes everything from collaboration to security features. Some of the add-ons (Box Zones, Shield, Platform, and Governance) have to be purchased separately, so it can get a bit pricey.
Box offers different support methods, such as knowledge base and training, which can help you learn how to use all of this platform’s perks.
In case you need assistance, there’s also a live chat. We at Web Tribunal tried to contact the support for this Box review but couldn’t talk to an agent because of the long waiting times. Instead, we were redirected to the support website each time we tried to connect—not a great first impression.
Eventually, we got in touch with the support via email. They answered promptly and successfully resolved our issue.
All Box Business plans include standard support by default. You can also purchase premier and platinum services, which come with 24/7/365 live phone support.
Box for Business User Reviews
Many users praise Box’s file sharing and security features. The main concern expressed in Box.com reviews on Reddit is the inefficiency of the tech support team.
In other negative reviews, users share that Box can be expensive for small businesses. Although its plans are affordable, the add-ons are costly—so this complaint sounds reasonable coming from companies with a small budget.
Let’s see who will benefit from the service the most in the next section of this Box review.
When to Use Box for Business
Box for Business is intended for businesses of all sizes. If the price is not a deal-breaker, then this can be a great addition to your company.
With its dynamic online workspace combined with significant amounts of cloud storage, Box is one of the best cloud storage solutions.
If you’re not sure which plan to purchase, you can subscribe for a 14-day free trial and give it a try—just like we did for this Box for Business review for 2022.
No matter the size of your business, you can find the right plan for your needs.
Box for Business Alternatives
As good as Box for Business is, one product can’t fit all needs. This is why we will briefly discuss some of its alternatives.
Box for Business vs OneDrive
OneDrive is a Microsoft service, so it has flawless integration with Office 365 apps. It comes with a free plan, but it is suitable for home use or as a trial period since it comes with only 5 GB of storage.
Box for Individuals also offers a free plan, but with 10 GB of storage. However, its cloud backup capabilities are rather limited..
Box for Business vs Dropbox
The overall pricing is similar, but the features you’ll get with these services differ. Dropbox includes end-to-end encryption in its standard offer, while Box packs much more security features through its add-ons.
Dropbox also lacks advanced backup features, but it has many other perks that might benefit your business.
Box for Business has a wide range of plans suitable for companies of all sizes. So if you own a business and need a reliable cloud storage solution, Box for Business might just be the right fit for you.
It could work a bit more on plan development and pricing, as a lot of the advanced features come with an additional cost. If you’re ready to pay for it, you will get a full pack of productivity and collaboration tools.
But what we found the most impressive during our Box review process are the numerous built-in integrations. Users also praise it for its file sharing and sync capabilities and its advanced security features.
If you’re still unsure whether to purchase it or not, feel free to test the Box software yourself with the 14-day free trial.
Box is a provider of cloud-based storage with individual and business solutions. It stores your data in its remote cloud for a monthly fee.
Box for Business is specially designed for business—with many productivity tools and collaboration features. With Box, you can store your data but also collaborate with your colleagues in real-time.
Box for Individuals has a free plan, while Box for Business comes with a 14-day free trial.
The monthly prices start from $5 and reach $47 with the most advanced plan. For the full pricing list, check out the plan comparison section of this Box for Business review.
Branko is a round-the-clock tech geek and loving it. His ideal vacation destination is the Akihabara District (or really any place he can take his computer). If there’s a server out there, count on him to find out what it’s made of… and tell you all about it.
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